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01/09/2016 – SB Minutes

Bethlehem Board of Selectmen
Meeting Minutes
Bethlehem Selectmen Office
January 9, 2017

Present: Chairman Glavac, Selectman Blanchard, Selectman Laleme, Selectman Ubaldo.

Chairman Glavac opened the meeting at 6:04.

Chairman Glavac said the Board received two letters of interest for the Selectmen position and said he had hoped to see more interest and suggested they leave it open longer to see if there is more interest. Selectman Laleme said it is approaching election time so not sure if they need to appoint someone at this time.

The Board reviewed the sexton job description. Selectman Laleme moved to approve the job description. Chairman Glavac seconded. Carried 4-0.

Fire Chief, Jack Anderson, came before the Board to discuss the grant for the ambulance. He explained the grant was based on a % of the cost of the ambulance and were initially going to get $30,000.00 but due to negotiating the price down the grant was also reduced. The amount of the grant will now be $23,233.00. Chief Anderson explained a letter is needed to accept the amount of the grant. Selectman Laleme moved to write a letter accepting the amount. Chairman Glavac seconded. Carried 4-0.

The Board reviewed abatements.
Chairman Glavac moved to approve an abatement for map/lot 206/002-007 for $233.79 due to an overpayment. Selectman Ubaldo seconded. Carried 4-0.
Chairman Glavac moved to approve an abatement for map/lot 205/115 for $288.08 due to an overpayment. Selectman Ubaldo seconded. Carried 4-0.
Chairman Glavac moved to approve an abatement for map/lot 206/022 for $65.86 due to an overpayment. Selectman Blanchard seconded. Carried 4-0.
Chairman Glavac moved to approve an abatement for map/lot 406/022-022 for $107.79 due to an overpayment. Selectman Blanchard seconded. Carried 4-0.
Chairman Glavac moved to approve an abatement for map/lot 206/68 for $5251.68 due to an overpayment. Selectman Blanchard seconded. Carried 4-0.
Chairman Glavac moved to approve an abatement for map/lot 205/129 for $1742.80 due to an overpayment. Selectman Blanchard seconded. Carried 4-0.

Chairman Glavac said the Board looked into the question of an ethics violation in regards to the amendment made to the Host Community Agreement. He said the Town does not have an ethics policy. He said it was an honest mistake even if it was an appearance of a violation. Cheryl Jensen said both Selectmen Ubaldo and Blanchard live within a mile and a half of the landfill and they didn’t recuse themselves from the vote. Chairman Glavac said the intent was to open it up to more than 6 homes and said the language was removed from the agreement. Mrs. Jensen said she received a copy of the Town’s ethic policy and Chairman Glavac said the town never adopted it. Mrs. Jensen said a policy shouldn’t even be needed.
There was discussion about the industrial park and whether the money is strictly for marketing or not. Selectman Laleme said a development authority will be established.
Rita Farrell said a judge signed the agreement and if either side broke the agreement they would be subject to contempt of court. Chairman Glavac said the town is treating the agreement as a contract and NH contract law allows two parties to amend a contract. He said the voters will have the final say in March. Selectman Ubaldo said the agreement said they would buy 6 houses at fair market value and the vote was taken to send agreement back in its entirety. He said that part was gone and the Board has checked with the attorney and said they were looking at whole town versus 6 people and to look at where they were coming from.
Selectman Blanchard said he understands the appearance and regrets making the amendment. He said on Election Day he talked with a couple who moved to town and have a business and they didn’t know of the landfill. He said he had them in mind when he made the amendment and didn’t want to see them impacted. He said he has no intention of selling to Casella and said he didn’t even think he lived within a mile and a half but Mrs. Jensen googled it and said he did. Selectman Laleme said she has worked with the Board Members for years and said they are honest and ethical. She said she thought we were past personal accusations. She also said there was no intent for any personal gain ever and that they are trying to do the best they could for all citizens. She said it has been answered and she hopes it has been settled.
Stan Harrison asked if it was a violation when they (NCES) purchased Danny Tucker’s property and Chairman Glavac said they purchased it for daily cover purposes.

Selectman Laleme said there is a moderator training that will be happening that will be beneficial for the moderator and deputy moderator where they are both new but the Town Clerk’s budget is tight so would like to pay for it out of the Select Board budget. Selectman Laleme moved to pay $120.00 for the training for moderator. Selectman Blanchard seconded. Carried 4-0.

Selectman Laleme updated the Board about the transmission line vote being on Wednesday but that she can’t make it. She explained towns have petitioned the state about using local roads without permission.

Selectman Laleme said the Planning Board has a recorder that is old and doesn’t work well anymore and would like them to purchase a new one. Selectman Laleme moved to approve the purchase of a recorder from the Planning Board budget of up to $100.00. Selectman Blanchard seconded. Carried 4-0.

Selectman Ubaldo asked what the cost is for the Northern Pass attorney so far and was told approx. $7000.00.

Chairman Glavac read a notice from DOT (Department of Transportation) about repaving Route 302 this year.

Chairman Glavac read a letter from North Country Council about the biennial update of the Regional Transportation Improvement Program. The Board said Frank Claffey is usually a part of this.

The Board read a letter from DRA (Department of Revenue) about needing to know when the Bethlehem Village District was formed.

The Board reviewed minutes.
Chairman Glavac moved to approve the minutes from 12/12/16. Selectman Blanchard seconded. Carried 4-0.
Chairman Glavac moved to approve the minutes from 12/19/17. Selectman Blanchard seconded. Carried 4-0.

The Department of Transportation representatives, Josh Lafond, Tobey Reynolds, and Phil Beaulieu, came before the Board to do a presentation on the Route 302 Culvert project. They said they are looking for feedback from the town and people that will be impacted during the project. They stated the project would take approx. 3 months. There were 2 options presented; one included a new island in from of Maia Papaya and the post office with a finished parking lot. Melissa Sheehan asked if it would be possible for them to work 24 hours a day to shorten the length of time the project will take and they said that is an option but would have to check with rules from the Town and see what impact it would have on residents close by. Derek Brown said it was stated that no municipal funds would be spent but said it will cost $80,000.00 to replace the water lines. He was told that is correct. Ms. Sheehan said the least impact for her business would be to have it done in March, April, and May but there is concern about how much water there will be at that time of year to do it then. There was discussion about the need for the crane to be parked in the parking lot of Maia Papaya for 2 months and Chairman Glavac asked if that could be parked behind the building and was told possibly for part of the project but not all of it. Mrs. Jensen asked how much longer will option #2 (island and finished parking lot) take compared with option #1 and was told approx. 4 to 6 weeks. Linda Massimilla asked if it would be possible to split the project into 2 times frames like spring and fall and was told possibly. Clare Brown asked if the walking bridge would be taken down at the Visitor Center and was told yes the one closest to the culvert. Mrs. Brown said the bridge was put there in remembrance of the Bonardi family. Bruce Brown said the project was originally going to be done in 2017 and now 2018 and asked if it would be delayed again and was told that at this point it would probably be done in 2019. It was asked why the Village District has to pay for the water lines and it was explained it was because the Village District didn’t pay to be in the right of way so they pay the expense when things need to be moved.
There was discussion about the importance of determining the timeline for the project.

At 8:52 Chairman Glavac moved to go into non-public session per RSA 91-A:3 II for matters of personnel. Selectman Blanchard seconded. Chairman Glavac did roll call with all members agreeing to go into non-public session.
Chairman Glavac moved to approve the hire of Melissa Ryan for the Fire Dept. Selectman Blanchard seconded. Carried 4-0.
Chairman Glavac moved to approve the hire of Jamie Leahy. Selectman Blanchard seconded. Carried 4-0.
At 9:25 Selectman Blanchard moved to come out of non-public session. Chairman Glavac seconded. Chairman Glavac did roll call with all members agreeing to come out of non-public session.
Chairman Glavac moved to send the Conservation Commission a letter requesting to be cc’d on letters they send out. Selectman Ubaldo seconded. Carried 4-0.

At 9:35 Selectman Blanchard moved to adjourn. Selectman Laleme seconded. Carried 4-0.

Respectfully submitted,
April Hibberd

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