03/30/2015 – Minutes
Bethlehem Board of Selectmen
Bethlehem Selectmen Office
March 30, 2015
Present: Chairman Culver, Selectman Blanchard, Selectman Glavac, Selectman Staples.
Chairman Culver opened the meeting at 6:00pm and read a letter from the Colonial Theatre letting the Board know of their 100th anniversary celebration they will be having on August 8, from 2 to 11pm. They are asking for permission to close Jefferson Street from the end of the Colonial parking lot to Route 302 from 2PM to 11PM. Selectman Blanchard moved to approve closing the street on that date for the times requested. Selectman Staples seconded. Chairman Culver said they should talk with the Police and Fire Chief’s first. Selectman Blanchard amended his motion to include “with the approval of the Police and Fire Chief’s”. Selectman Staples seconded the amendment. Carried 4-0.
The Board reviewed and signed a deed from a lot sold from a prior sale.
The Board reviewed the DRA form 232 which is a report of appropriations actually voted in. Chairman Culver moved to accept form 232. Selectman Blanchard seconded. Carried 4-0.
Chairman Culver read a letter from Colleen Foley from Cold Mountain Café asking that the Board write a letter of support for them to upgrade to a full liquor license. Chairman Culver moved to send the letter of support. Selectman Glavac seconded. Carried 4-0.
The Board reviewed the minutes from 03/23/15. Selectman Blanchard moved to approve the minutes as written. Selectman Staples seconded. Carried 4-0.
Selectman Blanchard said the $300.00 a month expense that was mentioned at the last meeting for port-a-potties was incorrect. He said it was $275.00 for the season not per month. It was stated that a new quote would be obtained for the port-a-potties and that the company indicated it would be more than $275.00 for the season.
Selectman Glavac said that he and Selectman Laleme met with the website administrator and received a quote of $1,200.00 to redesign the website. There was discussion about combining the website with the visitor Center website. The Board will do more research on options.
Chairman Culver told the Board he spoke with someone about the PCI compliance and they said to do the application with N/A’s because they don’t apply to us. He said it would be different if we accepted Credit Cards in house.
Rita Farrell submitted information to the Board about a deed between Louigi Costello and Roy Sanborn from 1984 that had restrictions for dumping, and refuse. She is questioning if that property is part of the expansion. Mrs. Farrell asked the Board to put the draft minutes on the website so they would be available to the public quicker and said draft minutes are supposed to be available to the public immediately. She also asked what the process is of amending the minutes if there is a correction to be made to what was said. Selectman Blanchard said if the minutes are amended the motion to approve will say approve as amended. Chairman Culver said the minutes need to reflect what was actually said and discussed even if it is incorrect info. Mrs. Farrell also said she found a document by googling it about the conditions of the settlement agreement and wants to know if it is on the website and if so where. Mrs. Farrell said in prior week’s minutes the Board went in to non-public session for impending litigation but said lawsuits are public documents. Mrs. Farrell asked if a Town can enter into a settlement agreement with other entity that overpowers another Town Board. She said RSA’s dictates what the Planning Board can do so she said she wants to know if the Select Board can tell Planning Board not to apply state laws.
At 6:25 Chairman Culver moved to go into non-public session per 91-A for matters of personnel and reputation. Selectman Blanchard seconded. Chairman Culver did roll call with all members agreeing to go into non-public session.
At 6:55 Chairman Culver moved to come out of non-public session. Selectman Blanchard seconded. Chairman Culver did roll call with all members agreeing to come out of non-public session.
Chairman Culver moved to seal the non-public minutes because it is determined that divulgence of this information likely would affect adversely the reputation of any person other than a member of this Board and could render a proposed action ineffective. Selectman Glavac seconded. Carried 4-0.
At 7:00 pm Chairman Culver moved to adjourn. Selectman Blanchard seconded. Carried 4-0.