05/23/2016 – Minutes
Bethlehem Board of Selectmen
Bethlehem Selectmen Office
May 23, 2016
Present: Chairman Glavac, Selectman Staples, Selectman Laleme, Selectman Blanchard.
Chairman Glavac opened the meeting at 6:31 pm.
Tax Collector, Mary Jackson, came before the Board to discuss eb2 Gov credit card payments and the possibility of switching companies. She said it is currently through Global but the fees are more competitive with Heartland. She said we will not be getting a card swiper that it is just for online transactions. She also explained that with the current company we have to pay for each time we fall out of PCI compliance but with Heartland it is $125.00 annually. Mrs. Jackson said we would need to apply by May 31st. Selectman Laleme asked if the only increase is the $125.00 annual fee and Mrs. Jackson said with the current company it is $125.00 per month for being out of PCI compliance. Selectman Staples asked if having the chip card reader will change the annual rate and was told no. Chairman Glavac moved to go with new company pending Frank Claffey’s review. Selectman Laleme seconded. Carried 4-0.
Mrs. Jackson gave the tax warrant to the Board to review. Chairman Glavac moved to approve
the tax collector warrant for $3,272,304.86. Selectman Blanchard seconded. Carried 4-0.
Lisa Jacobs came before the Board to give an update on the pool. She has submitted paperwork to hire 2 more lifeguards but she said more are still needed. Ms. Jacobs reviewed the programs with the Board and said the pool committee patched the pool and it is now ready to be painted and filled. She said the chemicals have been ordered and is just waiting for the paint. Ms. Jacobs said she was going to let Profile School know that she is looking for lifeguards. Chairman Glavac asked her if she would be able to open the pool with how many lifeguards she has now and Ms. Jacobs said not without them going over 40 hours. She said she could possibly borrow lifeguards from other pools. She said she would be meeting with the pool committee. Ms. Jacobs said she set the pool hours based on last year’s attendance records and kept the pool pass price the same but said after seeing what the numbers are after this year could possibly change it next year. Ms. Jacobs said the pool could be rented out for pool parties.
Dann said the building is ADA compliant for people in wheelchairs and the meeting is open to the public. He said he wants to hear what is being said.
Cheryl Jensen came before the Board to discuss the Northern Pass and said the schedule has been changed and now 09/30/2017 is when it will be resolved. She explained the discovery questions were submitted through attorney Christine Fillmore even though there was no charge. Selectman Laleme said Bethlehem is grouped with Northumberland, Littleton, Dalton, and Whitefield and that Colebrook was originally grouped with us but changed their view. She said they tried to meet with the other towns and only representatives from Dalton and Northumberland came. She said other towns are represented by lawyers and we lost our voice because we don’t have a spokesperson. Selectman Laleme said she talked with Attorney Christine Fillmore about representing Bethlehem and the fee for generic motions would be split 6 ways. Cheryl Jensen said DES submitted an interim progress report with plans for transition station and wetlands impact and said alternative sites should be considered. She also said the Town should let DES and SEC know there is another area to put the transition station that won’t affect wetlands. Selectman Laleme recommends the Board sign the letter drafted by Mrs. Jensen asking DES to deny the application by Northern Pass Transmission, LLC, for geotechnical borings along Route 302. Chairman Glavac asked if the SEC will ask them (Northern Pass) to move the route. Selectman Laleme said the SEC acts on motions and said she thinks we need to jump in with other towns and have an attorney. Selectman Blanchard said we are at a disadvantage and said maybe we should have joined other towns earlier. Chairman Glavac and Selectman Staples agree. Selectman Laleme said there would have to be one contact person from the town that the attorney will contact. There was discussion about what our strategy is and Selectman Laleme said that it be buried. Selectman Laleme moved for Select Board and will ask Planning Board to sign the letter and to put it on town letterhead. Chairman Glavac seconded. There was discussion about where it would be buried and discussed how it should be put down interstate 93 the entire way. Carried 4-0. Chairman Glavac moved to ask Christine Fillmore to represent us with the group and have Selectman Laleme as the contact person. Selectman Laleme seconded. Carried 4-0. There was discussion about if and how the transition station will be screened from Route 302 because it will be 80 feet high.
The Board discussed the economic development process and discussed asking for 6-8 members on the committee to be posted and Chairman Glavac and Selectman Staples will be the Board Representatives.
The Board discussed an abatement for Map/Lot 402/058 for Boston Railroad due to the state being the owner of the property. It was noted this is to correct the tax records and no money will be issued because no taxes were paid on this property. Chairman Glavac moved to approve the abatement. Selectman Staples seconded. Carried 3-0 (Selectman Laleme abstained).
The Board reviewed quotes for items needed at the Country Club. The Board discussed a quote for a used ice machine from the Screamin Boar for $1600.00. They are going out of business so selling the equipment. The ice machine is 3 years old. Selectman Blanchard said there are prices to buy one brand new and they cost double that amount. Selectman Blanchard said the 300 club are going to purchase and fix the gutter. The Board also discussed a quote for a used John Deere rough mower for $5200.00 and where in the budget these items would come from and determined there is money is equipment purchase. Selectman Blanchard moved that based on quotes and info to approve the application to Performance and approve the ice machine purchase for $1600.00. Chairman Glavac seconded. Carried 4-0.
Selectman Laleme asked if the electrical work was being done at the Country Club and said there is a 5 year plan to get that completed. Frank Claffey said it is being worked on and he will look into the status of it.
Selectman Blanchard said the 300 club would like to take over the garden at the country club. Rita Farrell asked if they will pay for it and asked about the sign that has been there. Selectman Blanchard said the sign would be removed and said the 300 club does things for the country club and Selectman Laleme said they also do the youth golf lessons and many other things.
Chairman Glavac said the school year is coming to an end and their budget year coming to an end. He said he would like to invite both school boards to come to a meeting to discuss the tax rate.
The Board reviewed the minutes from 05/09/16. Chairman Glavac moved to approve the minutes as amended. Selectman Blanchard seconded. Carried 4-0.
The Board reviewed the minutes from 05/18/16. Chairman Glavac moved to approve the minutes. Selectman Blanchard seconded. Carried 3-0 (Selectman Laleme abstained).
Selectman Staples said her, Chairman Glavac, April, Angel Larcom, and Chris Jensen, will meet to discuss the website.
Mrs. Farrell said there is a 100 page document that she saw when she googled it in the past about the landfill settlement agreement but can no longer find it. Mrs. Farrell said the town’s attorney, Brenda Keith, gave her opinion about the wells and probes and asked Casella their opinion and said that wasn’t valid that the town engineer should have reviewed the information. She said it was unprofessional and asked the Board to look into that.
At 7:50 Chairman Glavac moved to go into non-public session per RSA 91 A:3 for matters of personnel. Selectman Blanchard seconded. Chairman Glavac did roll call with all members agreeing to go into non-public session.
The Board discussed personnel.
Chairman Glavac moved to approve the hiring of lifeguard, Ryan Louis. Selectman Blanchard seconded. Carried 4-0.
Chairman Glavac moved to approve the hiring of lifeguard, Tyler Ruggles. Selectman Blanchard seconded. Carried 4-0.
Chairman Glavac moved to approve the write-off of an Aflac amount from an employee no longer employed with the town. Selectman Blanchard seconded. Carried 4-0.
At 8:30 Chairman Glavac moved to come out of non-public session. Selectman Staples seconded. Chairman Glavac did roll call with all members agreeing to come out of non-public session.
At 8:30 Chairman Glavac moved to adjourn. Selectman Laleme seconded. Carried 4-0.