06/17/2020 PB Minutes

TOWN OF BETHLEHEM

Planning Board

June 17, 2020

ZOOM VIRTUAL MEETING

Minutes

6 p.m.

Present: Chairman Johnathan Stevenson, Mike Bruno, Chris McGrath, Marie Stevenson, Kim Koprowski, Kevin Roy, and Chris Jensen

Alternates: Anthony Rodrigues and Peter Roy

Chair Stevenson opened the meeting and then read the agenda.

Minutes from June 10, 2020.

Chris McGrath Motion to skip over minutes and do the Rock Conceptual first.  Chris Jensen second 7-0 passed

Nigel Manley the Rocks manager opened the Rocks presentation and introduced the team.  Will Abbott from the forest society presented an overview of the three components of the project.  Cris Salomon from Samyn D’Elia Architects did a presentation on the renovation of the Carriage Barn.  Ben Southworth from Garland Mill in Lancaster spoke about the new garage by the Red House.  Gardner Kellogg did the landscape plan. Mike Bruno asked it the Buckie/Francis home be removed?  It will be removed in the spring.  Mr. Bruno would like Nigel to get his pick of office space on the second floor.

No further questions from the board

No questions from the public

Chris McGrath would like to motion to waive Site Plan for the 2 bay Garage.  Mike Bruno second 7-0 passed

Mike Bruno motion to allow the Forrest Society to start any dirt work involved in the landscape plan for the Rocks moving forward.  Marie Stevenson second

6-1 Mr. Jensen abstained passed

Mike Bruno would like to thank Cris Solomon for the detailed plans. The Rocks asked if there was anything else that the board would like to have included in the plans.  The board did not have anything to add.  All board members agreed that the plans look great.

The new Red Barn will require a Site Plan application

Closed rocks conceptual

Minutes from May 27, 2020

Mike Bruno motion to approve minutes from 5-27-20 Kim Koprowski second

5-2 Johnathan Stevenson and Chris Jensen abstained Chris McGrath opposed

Passed

Board business

Chris McGrath said the SB talked about cutting the budget by 5%.  He will investigate what can be cut from the PB budget.

Vice Chairmen Bruno asked about opening Town Hall.  He explained that Select Board member Mary Moritz said the Planning Board can do what they want to do.  While adhering to Covid19 protocol.

Chris McGrath Motion to meet at Town Hall with all protocols in place.

Kevin Roy second 6-1   Mr. Jensen opposed      passed

Mr. Jensen brought up a professional planner.  Tara Bamford was attending the ZOOM meeting.  Her name was brought up in a prior meeting.  Along with her hourly wage.  Mr. Jensen stressed that there is a need for a professional planner.  He would like to provide a safety net for larger projects.

The board discussed having a hybrid meeting with some members at the town hall and others via ZOOM.

Mr. Jensen wanted to add to the professional planner suggestion.  He believes it to be money well spent.  Mr. Bruno supports Tara Bamford being used for the Rocks project. Mr. Stevenson wants to use her.

*Mike Bruno motion to use Tara Bamford for the Rocks project.  Prior to the next Planning Board Site Plan meeting for the Rocks, she will provide a fee schedule. Mr. Jensen second

Tara Bamford said that she will provide a fee schedule even though she gave Mr. Jensen one in the past.  She will only attend meetings via ZOOM.  Since the town is a member of the North Country Commission her hourly fee is $75.00.  There was a discussion among the board for Deb Bayley to send the pdfs from the project to Ms. Bamford.  Mr. Stevenson asked her to provide exactly how much this project will cost and her number of hours. Chris McGrath expressed that the applicated should have been present before this was discussed.

*Mr. Stevenson reminded everyone that there was a motion and second on the table. All in favor 4-3 motion passed to use Tara Bamford on the Rocks project.

3 opposed Kim Koprowski, Chris McGrath and Kevin Roy. passes

Kim Koprowski, going forward parameters should be discussed.  Tara Bamford asked if she could contact the applicate.  Kim Koprowski, Deb Bayley let the applicate know about the extra fees.  Mr. Stevenson, this is a learning curve, it will be smoother next time.

Chris McGrath is working on an exit review for Planning Board applicates.  He also asked if the Planning Board office was open.  Deb Bayley said I answer emails and phone calls but no foot traffic yet. Mr. Jensen said the Select Board has not voted to open the building. Mr. McGrath would like to have the minutes sent to him earlier.

End Board Business 

Marie Stevenson motion to adjourn.  Kim Koprowski second 7-0 passed

Respectfully submitted

Deb Bayley p/z Clerk




05/27/2020 PB Minutes

TOWN OF BETHLEHEM

Planning Board

May 27, 2020

ZOOM VIRTUAL MEETING

Minutes

6 p.m.

 

Present: Mike Bruno, Chris McGrath, Marie Stevenson, Kim Koprowski, Kevin Roy, and Chris Jensen

Excused absence: Chairman Johnathan Stevenson

Alternates: Anthony Rodrigues and Peter Roy

Vice Chair Bruno opened the meeting and then read the agenda. He appointed Anthony Rodrigues as a full voting member due to Chairman Stevenson’s absence.

Minutes from May 13, 2020

Kim Koprowski motion to approve May 13, 2020 minutes with a change.  Chris Jensen second. It passed on a 7-0 vote.

Rek`lis Conceptual

Mr. Bruno spoke with Dave Wiley regarding the deck on May 20, 2020.  It meets all engineering standards and wind and straps load. Chris McGrath motion to waive further Site Plans for Rek’lis and accept as built plans.  Mike Bruno second all in favor 7-0   passed

Ian Dowling expressed how happy he was to speak with Dave Wiley regarding the deck.

Kim Koprowski made a motion to waive the Site Plan for the deck from Dave Wiley plans. Chris McGrath second All in favor 7-0

Ian Dowling told the board that Tom Smith will be producing the updated Mylar. With the four feet expansion.

Mike Bruno asked about the outdoor seating.  He expressed that the Select Board supported the liquor license for the outdoor seating.  The agreement between Rek`lis and the owner of the land being used is not a Planning Board issue.

Mr. Dowling explained that the Governor has set the standard for restaurants.  It is in 3 Phases.  They are in the second phase now, outdoor seating.  You must wear a mask to the restaurant.  Once you are seated you can remove your mask.  All servers will always wear a mask.  You will be able to order from a device on the table or your cell phone.  Servers will bring out your meal. Then you will be instructed on your device how to pay the bill.

Kim Koprowski commented on her and her family enjoying the outside seating at Rek`lis.  She was really impressed.  It was a good job by all.

Mr. Dowling expressed that it is Marlaina getting everything going on task.

Closed conceptual for Rek`lis

Board Business

Chris McGrath wanted to update the group on his vision of an exit survey for all applicants. He cited a Michigan plan.

Mike Bruno said that he would help him with this.

Chris McGrath asked to have Deb Bayley forward a document from NHMA from a Google search he did.   Mike Bruno asked about another business in town using a food truck. Deb Bayley said that she reached out to the Planning clerk in Littleton.  She explained that they use a permit process.  Food trucks apply yearly from the Select Board.

Next meeting June 10, 2020

Conceptual for the Rocks Estate. It will be a 3-phase project.

Mr. Jensen asked if it was a good time for Tara Banford to weigh in on the Rock’s Conceptual?  Mike Bruno suggested that a site visit to The Rocks may be appropriate.

Marie Stevenson motion to adjourn Kevin Roy second all in favor 7-0 and it passes

Respectfully submitted by Deb Bayley. Planning and Zoning Clerk.

 

 

 

 

 

 

 

 

 




05/13/2020 PB Minutes

TOWN OF BETHLEHEM

Planning Board

May 13, 2020

ZOOM VIRTUAL MEETING

Minutes

6 p.m.

 

Present: Chairman Johnathan Stevenson, Mike Bruno, Chris McGrath, Marie Stevenson, Kim Koprowski, Kevin Roy, and Chris Jensen

Alternates Anthony Rodrigues unable to connect.  Peter Roy

Chairman Stevenson opened the meeting and then read the agenda.

Minutes from March 25, 2020

Chris McGrath made a motion to accept minutes from March 25, 2020 and Chris Jensen seconded. It passed on a 7-0 vote.

Minor Subdivision Rushing Water Richard Gould

Jennifer McCourt engineer for Mr. Gould presented the application.  Due to a shoreline permit approval, the river front access has been taken out of the plan.  There are two remaining lots as per the minor subdivision.  Map 402, lot 4.2. Prior to the meeting Mike Bruno looked over the application and the checklist and found it to be complete.

Public comment

Brian Cook asked if the land west of the project will be available for public use.  Andy Smith answered yes it will by an access easement from the forestry commission.

Mike Bruno motion to approve the checklist.  Chris Jensen second 7-0 motion passes.

Mike Bruno motion to approve the minor subdivision as dated May 2020.  Marie Stevenson second 7-0 motion passes

Close Gould minor sub

Open Rek`lis conceptual for updated plans

Ian Dowling and Marlaina Renton were present.  Mike Bruno wanted to express that the plans before the board are not what the board asked for.  Marlaina explained that they hired Dave Wiley to complete the plans as built.  They assumed that Dave Wiley had drawn up what the board wanted.  They admitted that they sent the information to Dave Wiley and thought nothing of it until they were told today that the updated Site Plan was not complete. They agreed that they have been extremely busy with all the regulations with Covid – 19 they’re just trying to make the business succeed.

Chris Jensen said that the boards position has not changed.  Rek`lis was sent a certified letter in February 2020, with all of things that the Planning Board would like to see on the plan.

Johnathan Stevenson suggested that an engineer might be a good idea.  Chris McGrath did not agree.  Marie Stevenson said the plans are just to vague.  Stevenson asked about the height and the load of the deck.  Ian Dowling said they are waiting for the fire chief for permission for the deck.  Having Dave Wiley here would help said Ian Dowling.  Kim Koprowski said that the plans were just received at the planning board office today.  It’s just not enough time to have the plans looked over.  Marlaina Renton said they don’t know if they are going to make it.  But they will know; they tried everything.  The board asked Rek`lis to come back in 2 weeks with updated plans. A letter will be sent explaining what needs to be added to the updated site plan.

Food Truck

Rek`lis are again this year leasing the land next to them.  There will be corn hole games and picknick tables for more outside seating.  Port a potty’s we be available. You will order from your table on a device. Masks will be worn until you are seated.  Food truck will be parked in the front of the building in the front parking lot if Rek`lis decides to purchase it.

Next meeting scheduled for May 27, 2020.  Conceptual for Rek`lis updated site plan.

Closed conceptual for Rek`lis

Board business

Mr. Bruno and Chairman Stevenson asked to have a letter sent to Rek’lis explaining the Planning Boards request.

Mr. Stevenson said rules are meant to be followed.

Other

Chris McGrath said the Bretzfelder committee is looking for ideas for August subjects.  Peter Roy hopes they bring back the raptor exhibit.  Chris McGrath said they are.

Marie Stevenson motion to adjourn. Kim Koprowski second all in favor. 7-0

 

Respectfully submitted

Deb Bayley

Planning/Zoning Clerk

 

 

 

 

 

 

 




02/26/2020 PB Minutes

TOWN OF BETHLEHEM
Planning Board
February 26, 2020
BETHLEHEM TOWN HALL MEETING ROOM
Minutes
6 p.m.

Present: Chairman Johnathan Stevenson, Chris McGrath, Marie Stevenson, Kim Koprowski, Kevin Roy, and Chris Jensen
Excused absence: Mike Bruno and Alternate Anthony Rodrigues
Alternates: Peter Roy

Chairman Stevenson opened the meeting, all stood for the Pledge of Allegiance and then the chairman announced that alternate Peter Roy would be standing in for Mike Bruno tonight. He then read the agenda.

Gray/Corey revocation/lot line revocation

Gardner Kellogg presented the lot line adjustment and it was noted that Kim Koprowski and Chris McGrath checked the abutters list prior to the meeting. Kim Koprowski also read the checklist prior.

Mr. Kellogg said the lot is going back to the original, the size prior to the previous subdivision. This has been noted in the accessor’s office. The deed was not changed, prior to the death of Suzanne Corey.

To avoid foreclosure the property was deeded back to the bank. An official from the bank noted it sold the property then discovered that the subdivision was never recorded, subsequently the land reverted to the original boundary line. Attorney Riff was representing the bank and requested the subdivision be reversed.

Chris McGrath made a motion to accept the checklist as complete and Ms. Koprowski seconded so that the motion passed 7-0.

Chris McGrath made a motion to accept the revocation for Corey/ Gray lot line Chris Jensen seconded and it passed 7-0.

Bingham and Toms lot line/boundary
Gardner Kellogg presented the plan which calls for adding 17.34 acres to the Toms’ property.
Kim Koprowski had checked the abutter list and checklist prior to meeting. Chris McGrath checked the abutter prior to meeting.
Chris McGrath motion to accept checklist as complete and Ms. Koprowski seconded. It passed 7-0.
Ms. Koprowski made a motion to approve the lot line change and Mr. Peter Roy seconded. It passed 7-0.

Toms/Kohatsu minor subdivision
Gardner Kellogg presented the proposed changes. He attached a letter with the application from the Mountain View Road Association of their approval of the minor subdivision.
Kim Koprowski and Chris McGrath checked the abutters list prior to the meeting she also checked the checklist.
Marie Stevenson made a motion to accept the checklist as complete
Chris McGrath seconded and it passed 7-0.
Peter Roy made a motion to accept the minor subdivision and Chris Jensen seconded. It passed 7-0.

Ken and Anne Smith minor subdivision
Gardner Kellogg presented the application.
Chris McGrath and Kim Koprowski both checked the abutters list prior to the meeting. Kim Koprowski checked the checklist prior to the meeting.
Chris McGrath made a motion to accept the checklist as complete and Peter Roy seconded. It passed 7-0.
Peter Roy motion to accept the subdivision plan with the road name change Chris McGrath seconded and it passed 7-0.

Minutes from February 12th, 2020
Marie Stevenson motion to accept with corrections and Chris McGrath seconded. It passed 7-0.

Board Business
Chairmen Stevenson asked if there was an application for the lot addition on the Ledgewood (Rushing River) project map 420 Lot 4.2. Deb Bayley said that she reached out to Jennifer McCourt and told her that she needs to do a minor subdivision and submit her application. It was asked where the properly actually was located and it was explained that it was off US 302 by the truck pull off along the water side towards Twin Mountain.

Marie Stevenson noted that she attended the scoping meeting in Concord to discuss the possible use of a road off Route 116 in Bethlehem for a new landfill. Mrs. Stevenson said it was very informative.

There was also a discussion about whether it was okay to talk about the Rek-Lis Brewing Company when its owners were not present.

Chris McGrath said he sent an email to the lawyer at the New Hampshire Municipal Association regarding talking about applicants at a meeting when they’re not attending the meeting. He interpreted the response as meaning it was not allowed.

Chris Jensen said he looked at the legal case cited by the lawyer and that case involved an application before the planning board in Plymouth. Mr. Jensen said the discussion about Rek-Lis was not a pending application, but whether Rek-Lis had done work beyond what was in the approved site plan. Jensen also said in that legal case the NH Supreme Court said that it was okay for the planners in Plymouth to have discussed a pending application without the landowners being present because no decision was made.

Select Board request involving Rek-Lis.
Mr. Jensen said that after being asked by the planning board he had submitted two letters to the select board.

One asked that code enforcement officer Dave Wiley attend the March 18th meeting to discuss changes to Rek-Lis not in the approved site plan.

The second asked the select board to ask the code officer not to provide even a conditional certificate of occupancy for the new building until the concerns of the planning board are addressed.

Mr. Jensen said the board told him Mr. Wiley would attend – or call if he was out of town – and no certificate would be issued until the concerns were resolved.

Marie Stevenson motion to adjourn Kim Koprowski 6-1 Chris McGrath opposed

Next meeting March 18th, Rek`lis conceptual as built plans

Respectfully submitted
Deb Bayley




02/12/2020 PB Minutes

TOWN OF BETHLEHEM
Planning Board
February 12, 2020
BETHLEHEM TOWN HALL MEETING ROOM
Minutes
6 p.m.

Present: Chairman Johnathan Stevenson, Mike Bruno, Chris McGrath, Marie Stevenson, Kim Koprowski, Kevin Roy, and Chris Jensen
Alternates: Anthony Rodrigues and Peter Roy

Chairman Stevenson opened the meeting, all stood for the Pledge of Allegiance.

Chairman Stevenson read the agenda.

Kim Koprowski made a motion to approve minutes as amended for January 22, 2020 Kevin Roy seconded the motion, which passed on a 7-0 vote.

The board considered Chairman Stevenson’s letter for the Town Report and made no changes.

Rek-Lis Brewing Company

There was a discussion on what should be included in the certified letter to be sent to Rek`lis Brewing Company about changes to the buildings that are not shown on the approved site plans.

Board members generally agreed that as town officials they have a duty to make sure that site plans are followed and accurately show what happened with a building. The concern is that changes have been made without going to the planning board.

Chairman Stevenson said the site plans need to reflect how both buildings now look.

Vice chair Mike Bruno noted that the Arlington Hotel had to come back to the planning board to make sure that building was in compliance with the approved site plan and this is the same issue.

Mr. Bruno said when Marlaina Renton was before the planning board originally, she said the extra seating in the new building was for functions or to replace outdoor seating when the weather is bad.

Mr. Bruno said he would like to make it clear to Rek-Lis that the addition was not approved for additional seating (except for functions) when the outdoor seating is available.

The board decided it would ask Rek`lis owners Ian Dowling and Marlaina Renton to come back on March 18th with updated plans. Those plans should show the changes and how the buildings now look including setbacks. The board’s concerns include the old building as well as the addition.

Board member Marie Stevenson said she thinks Dave Wiley, who is both the Rek-Lis architect and the town’s code officer, should attend that meeting. Mrs. Stevenson also said in her opinion Mr. Wiley doing both things is a conflict of interest.

Several board members also wondered how often projects are visited by the code officer to see if site plans are being followed.

Mr. Bruno made a motion to have a letter drafted to the select board asking that Dave Wiley be required to attend the March 18, 2020 meeting. The motion passed 6-1 motion, with Chris McGrath opposed.

Board member Kim Koprowski made a motion to ask the select board to have Dave Wiley hold off on issuing an Occupancy Permit for the addition until all the planning board requirements and concerns are resolved. Mike Bruno seconded the motion, which passed 6-1 with Chris McGrath opposed.

Emails

There was discussion on emails to the entire planning board and how they should be handled. Chris Jensen said that he has spoken with the New Hampshire Municipal Association and the proper way to do it is for a blind-copy so that it is impossible for anyone to accidentally reply to all. Mr. McGrath said that is the legal way to do it.

Scoping Meeting Dalton

Planning Board member Mrs. Stevenson said she will attend a scoping meeting in Concord about possible impacts of having an entrance off Route 116 for the new landfill being proposed by North Country Environmental Services.

Marie Stevenson motion to adjourn and Chris Jensen seconded. It passed on a 6-1 motion with Chris McGrath opposed

Respectfully submitted
Deb Bayley