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Home » 07/23/2012 – Minutes

07/23/2012 – Minutes

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BETHLEHEM BOARD OF SELECTMEN
MEETING MINUTES
BETHLEHEM TOWN BUILDING MEETING ROOM
JULY 23, 2012
Present: Selectman Mike Culver, Selectman Sandy Laleme, Selectman Mark Fiorentino, Selectman
Martin Glavac

Martin Glavac has been sworn in as Selectmen to complete the term resigned by David Lovejoy.

Chairman Mike Culver opened the Selectmen’s meeting at 6:30 pm.

It was noted that there are currently two assessing bills from Purvis Associated which are due to
payment.

Selectman Laleme stated that a representative from Visions came in and spent one whole day with Fred
Smith. They completed all of the updates to property cards. The 2012 data will be loaded free of
charge. Selectman Laleme noted that she had asked Fred for a list if the unvisited properties.

Chairman Culver read correspondence from Fred Smith which stated in a letter dated July 18th that 30
properties will be visited by July 20th. A letter dated July 23rd stated that 65 properties remain to be visited.

Selectman Laleme has asked for a list of properties from Fred Smith because Josephine Belville from
DRA also wants a list to compare with the data they have on file. There has been no response from
Purvis Associates to a letter which was sent to them by the Board of Selectmen on July 3rd.

Selectman Laleme stated she would like to have the contract renegotiated and would like to sit down in
a meeting with Purvis in non public to accomplish this. She feels that the Board has made a great effort in assisting them to do their job.

Selectman Blanchard stated that he agreed with Selectman Laleme in this matter. He added that he feels that Purvis Associates needs to be held accountable and they need to respond in a professional manner.

Chairman Culver noted that the Board had asked for a response within ten days.

Selectman Blanchard stated that he does not like the references made to all the problems with the
vision system.

Selectman Laleme stated that one of the items that Visions had corrected was to establish passwords for
the assessing data. Up to now there were no locked files. There will now be limited access for the Tax
Collector and Deputy Tax Collector. This information will be sent to DRA to alleviate their concern on
this particular issue.

Selectman Laleme stated that the contract needs to be located so that is can be reviewed. She advised
holding the bills for payment until the contract can be found.

Selectman Blanchard moved to table paying the Purvis bills until the contract is located and reviewed.
The motion was seconded by Selectman Laleme and carried 5-0.

Tax Collector Mary Jackson spoke to the Board about the impending tax deed notices. There are about
60 of them. Due to a computer glitch the fees were not included in the letters going out, only taxes and interest. BMSI stated that they had explained it but Mary stated that they had not. It will cost
approximately $500 to send out a corrected letter. The approx. amount of the fees not included in the
1st letter is $2400.00.

Selectman Laleme suggested that a letter be sent to Bruce Perlo of BMSI reimbursing the town for the
mailing. There was verbal confirmation from BMSI that there was a glitch in the system which caused
the error.

Selectman Blanchard moved to send a letter to Bruce Perlo of BMSI explaining the error and asking for
them to reimburse the town for the cost of the mailing. Selectman Laleme seconded the motion and it
carried 5-0.

Chairman Culver moved to waive the attorney/client privilege on a recent communication from Attorney
Brenda Keith regarding the easement for the property on Route #116. The motion was seconded by Selectman Laleme and carried 5-0.

Ammonoosuc Conservation Trust is requesting an additional $1000 to finalize the conservation easement at the former town owned transfer station.

Selectman Laleme moved to pay $1000 and that it be taken out of the legal budget. The motion was
seconded by Selectman Culver and carried 5-0. Selectman Fiorentino stated that he objected to paying
ACT’s legal fees and feel that they should be paying their own bills.

The Board acknowledged a letter from DOT updating them on paving which will be done between
Franconia and Littleton in the near future. The Board signed the letter and will return it to DOT.

The Board read a letter regarding Sovereign Journey and their discharge of mortgage. Their loan has
been paid in full.

Selectman Laleme noted that there is a new software program for the Food Pantry and moved that the
town obtain it. The motion was seconded by Selectman Culver and carried 5-0.

Selectman Culver moved to nominate Jerry Blanchard as Chair to the Select Board. The motion was seconded by Selectman Fiorentino and carried 5-0.

Selectman Blanchard stated that he had talked to Frank Claffey, David Pilotte, and PNC Lease Co.
regarding the lease for the golf equipment. Selectman Blanchard said it has the non-appropriation clause in the lease and said that Frank doesn’t have a problem with the lease.

Selectman Blanchard noted that the equipment is desperately needed. The interest rate is 8.25% not
11% and is for 6 years. The equipment is brand new.

Selectman Blanchard looked at the liaison list. He would assume all David’s duties as liaison and
chairman. He would like Selectman Glavac to be liaison to the Library as well as the Chamber of
Commerce. Selectman Glavac agreed to be liaison to the Library as well as the Chamber of Commerce.

Selectman Blanchard stated that he would like to step down next year as Country Club liaison but would
like to finish this year.

Selectman Laleme stated that Selectman Blanchard is assuming a lot of responsibility. Selectman
Blanchard agreed and will be secondary liaison to the Country Club and Selectman Laleme will become
the primary liaison.

Selectman Culver noted that the new e-mail addresses have been set up and have enough memory to
operate effectively.

Selectman Laleme moved to allow Sovereign Journey the use of the meeting room on Wednesday, August 1st from 8:30 am to 11:30 am for a staff orientation and meeting. The motion was seconded by Selectman Culver and carried 5-0.

Selectman Blanchard noted that the Board needs to come up with a policy for the use of Town property.
There has been a conflict recently with two people using the meeting room. One of the entities is
charging fees for their program which the Board was not aware of when they granted the request for
use of the meeting room.

Selectman Laleme stated that Laura Morse has opted out of training for the AED’s . Bill Brousseau will
be contacted to see if he would be available to train staff on the AED’s

The Board Welcomed new Board member Martin Glavac.

Selectman Laleme motioned to go into non-public per 91A for personnel.

Selectman Blanchard seconded. Carried 5 -0.

Chairman Blanchard did roll call with all members agreeing to go into non-public session.

The Board discussed Country Club.

At 7:45 Chairman Blanchard motioned to come out of non-public. Selectman Fiorentino seconded.
Carried 5-0.

Selectman Culver motioned to buy a laptop for Welfare with a cost of no more than $600.00. Selectman Fiorentino seconded. Carried 5-0.

Selectman Blanchard motioned to adjourn at 7:50. Selectman Culver seconded. Carried 5-0.

Respectfully submitted,

April Hibberd

Administrative Assistant

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