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08/13/2012 – Minutes

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Bethlehem Board of Selectmen
Meeting Minutes
Bethlehem Town Building Meeting Room
August 13, 2012

Present: Chairman Jerry Blanchard, Selectman Mike Culver, Selectman Sandy Laleme, Selectman Mark Fiorentino.

At 6:30 Chairman Blanchard opened the meeting.

Kevin Roy came before the Board to explain about his application to NHDES for a Type II Permit
Modification to the Standard Facility Permit for the Stage IV Landfill. Mr. Roy explained the
process of the construction and said this application is to simplify things. Mr. Roy said if the
application is denied they will construct as currently approved and will build next year either
way.

Chairman Blanchard asked Mr. Roy what the time frame is for the application process. Mr. Roy said they anticipate a response in the fall and hope to begin the bid process so they will be ready to construct when the weather breaks. Selectman Laleme asked if the easement would be affected. Mr. Roy said it stays within the 51 acres and that with this application the berm would be lower on the North side.

Rita Farrell asked if the application is going to DES why is Mr. Roy coming before this Board.
Mr. Roy said the Board received a copy of the application and he wants to make sure there are
not any questions. Mrs. Farrell wants to know what is going on in simple terms. Mr. Roy said it
simplifies the design of the facility. Mr. Roy explained the travel time = flow of materials
(leachate).

Chairman Blanchard said that Mr. Roy came in at his request. Chairman Blanchard then read the letter from CMA Engineers. Mrs. Farrell asked if the town received the full application, she was told yes. Jeanne Robillard said the town engineer, Tom Roy, in the past would be consulted in matters like this and she would like to know if he will be looking at this application. Selectman Culver said this is the first that the Board is discussing this. Selectman Laleme said she wants to look over the application before making the decision to send it to Tom Roy. Selectman Fiorentino said it appears to him that this application would bring the section up to current codes.

Ms. Robillard asked if anyone is overlooking the test results (groundwater testing) and does the
Board have someone that is keeping track of that. Selectman Laleme said no one in particular is
overseeing that.

Mrs. Farrell said the applications are pretty technical and she asked the Board if they feel
comfortable looking at technical reports. Selectman Culver said the Board can contact DES and look at the application and discuss whether the Board should send it to Tom Roy or not. Chairman Blanchard said he is very comfortable and if he has a question he will ask it of appropriate person.

Julian Czarny asked Mr. Roy about the Berm wall. Mr. Roy said the wall is basically complete and if the waiver is approved would be less than current approval. Mr. Czarny asked if the modifications are for financial and business reasons. Mr. Roy said yes there would be a savings on construction costs. Mr. Czarny asked what is being waived. Mr. Roy said the application is asking for exemption for travel time geonet, the geonet was not placed in flat areas and to place more waste on those areas a travel time waiver is needed. Mr. Roy said the liner hasn’t been compromised.

Mr. Roy said the new building is now open; it houses the attendant’s office and the swap shop.

Chairman Blanchard went through the correspondence:

 Policy on winter burial for Jewish section – Chairman Blanchard read it. Selectman
Laleme moved to accept the policy. Selectman Culver seconded. Carried 4-0.
 BCC golf equipment lease – Chairman Blanchard moved to approve Lease Number
16529100 for 1) Used 2007 Toro reelmaster 5400; 2) Used 2008 Toro Flex 21, together
with all attachments, tooling, accessories, appurtenances and additions thereto. Said
lease is with Quick Lease Corporation and the financial institution is PNC Equipment
Finance, LLC of Cincinnati, OH. The appropriation for the lease/purchase was through
the Special Revenue Funds as approved by the Town Meeting on March 13, 2012. It is
further moved that we adopt the resolution and certificate of incumbency as attached,
and which includes three annual payments of $8,846.00, with administrative costs of
$250.54, bringing the first payment to $9,096.54. Selectman Laleme seconded. Carried
4-0. It was noted that the documents will be faxed with the originals to be mailed.
 Letter to the Trust Fund – Reimbursement for lobby painting. The letter was signed.
 Abatement request – Selectman Laleme went over the request; the assessor is
recommending a reduction of $10,000.00. Selectman Laleme said there might be a time
limit for this and would like to check with the assessor.
 Chairman Blanchard read a letter of appreciation to the police dept. from someone who
was experiencing car troubles. The letter will be placed in Officer Hennessey’s
personnel file.

Chairman Blanchard announced that there are vacancies on the Bethlehem Revolving Loan Fund Committee and that he spoke to Ronny Lyster who is a committee member. Mr. Lyster will come up with a couple of names for the committee and get back to Chairman Blanchard.

The Board reviewed the minutes from 07/30/12. Selectman Laleme moved to accept the minutes from 07/30/12. Chairman Blanchard seconded. Carried 3-0 (Selectman Culver abstained).

The Board reviewed the minutes from 08/06/12. Selectman Culver moved to accept the minutes from 08/06/12. Chairman Blanchard seconded. Carried 3-0 (Selectman Fiorentino abstained).

Selectman Laleme said the schedule is available for when the budgets should be ready.

Chairman Blanchard said there is still a vacancy for Trustee of the Trust Fund.

Selectman Laleme said the assessor went to the Flying Iron property. They will be taking the property out of current use and the assessor found that there is a trailer park on the property. Sandy said it (Flying Iron property owner) will go before the Planning Board. The Board agreed with that.

Selectman Culver updated the Board on what he found out for the library on the wine tasting. He said if they charge money it is not a tasting and that nonprofits can get a 1 day license. He suggested the librarian go to the website to look into what they will need to do. Selectman Culver also said someone would have to take management class.

Selectman Fiorentino said the president of Passumpsic Bank has been trying to get in contact with the town to give a presentation. Selectman Fiorentino said we should let these banks give presentations.

Selectman Laleme said the treasurer calls around to the banks to get the best rates.

Frank Claffey, Treasurer, said when the town needs a loan he checks the rates of 4 different banks and he had contacted Passumpsic when the town needed a loan for the highway remediation.

Selectman Fiorentino said Passumpsic Bank wants all of the towns banking. Frank Claffey said ok, let them come.

Julian Czarny asked about the franchise agreement with Time Warner. Selectman Laleme said there were files found with contracts and information about rate increases. Mr. Czarny said it sounds like other area towns get a yearly fee. Mr. Czarny was told the files are in the office if he wanted to look at them.

Rita Farrell talked about the Art Walk that was held in Bethlehem last weekend. She praised Katherine Ferrier for putting it together and asked the Board to send Katherine a letter recognizing her efforts. Chairman Blanchard said the Board will do that as soon as Rita gets the information to the Board.

At 7:30 Chairman Blanchard moved to go into non-public per 91A for personnel. Selectman Laleme seconded. Carried 4-0. Chairman Blanchard did roll call with all members agreeing to go into non-public session.

Selectman Laleme moved to accept letter to Peter Roy. Selectman Fiorentino seconded.
Carried 4-0.

The Board discussed personnel issues.

At 8:00 Selectman Leleme moved to come out of non-public session. Selectman Fiorentino seconded. Carried 4-0.

At 8:00 Selectman Culver moved to adjourn. Selectman Laleme seconded. Carried 4-0.

April Hibberd

Administrative Assistant

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