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08/20/2012 – Minutes

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Bethlehem Board of Selectmen
Meeting Minutes
Bethlehem Town Building Meeting Room
August 20, 2012

Present: Chairman Jerry Blanchard, Selectman Mike Culver, Selectman Sandy Laleme, Selectman Mark Fiorentino, Selectman Glavac.

At 6:30 Chairman Blanchard opened the meeting.

Chairman Blanchard called Brett Jackson to come before the Board. Brett was in to request the Board approve taking $13,500.00 from the Capital Reserve Road Maintenance fund for road maintenance.

Selectman Laleme moved to take $13,500.00 from the Capital Reserve road maintenance account for road maintenance. Chairman Blanchard seconded. Carried 5-0.

Brett told the Board that he would like to see Jefferson Street paved by professionals. He would like to put it out to bid but wants the Board’s approval to have the cost come out of Capital Reserve Road Maintenance.

Selectman Fiorentino asked why the village district has responsibility of the sidewalks and not the highway dept.

Brett explained what the bid for Jefferson Street needs to be. Brett said the highway dept. would do traffic control and would sweep the road to get it ready. Brett said he would like to have all in town roads paved professionally and the highway dept. could do the out of town roads. Brett would like to see a policy that contractors need to be responsible if the road is dug up and then has problems after frost. He said there are a lot of roads that have dips because of this. Selectman Laleme suggested we contact other towns to see what they have for policies regarding this. Chairman Blanchard will call Littleton to see what their policy is.

Selectman Laleme moved to accept to have Brett bid out the Jefferson Street paving job. Chairman Blanchard seconded. Carried 5-0.

Selectman Fiorentino asked why we have to bid out every job but the village district always uses the same company for all their jobs. Selectman Laleme said we need to put the job out to bid.

Brett mentioned that Pinewood Ave. needs a total rebuild. Selectman Glavac asked if any of these jobs qualify for grants. Brett said that he doesn’t know of any.

Brett told the Board about the bid for the Wing Road culvert. Chairman Blanchard moved that necessary funds for the repair of the Wing Road culvert come out of the road maintenance capital reserve. Selectman Fiorentino seconded. Carried 5-0.

Selectman Laleme checked with the rest of the Board about the list of Dept. budget meeting dates. Everyone was ok with the dates.

Selectman Laleme said BMSI responded about the request of paying for the additional mailing for the correction letter due to incorrect deeding notices. They will not pay the bill but have offered $300.00 worth of additional training for Mary Jackson.

Selectman Laleme gave the Board the information about the quote for the outside window painting. To have them scraped and painted (with the recommendation to be redone every 5 years) the quote is $10,500.00. To have the metal windowsill covers that are the same color as the existing sills it will be an additional $4200.00 with a total cost of $14,700.00. Selectman Laleme said she emailed the Heritage society to get their input on the difference between painting and metal. The heritage responded that as long as it (metal) is installed properly it works really well.

Selectman Laleme moved that we go with the metal bid of $14,700.00 and take it out of the building maintenance capital reserve. Selectman Culver seconded. Carried 5-0.

Correspondence:
 Quote for panel for alarm system – Jack said it can’t be fixed; it has to be replaced. The
Board asked that Jack look into getting another quote.
 Email from David Gabriel concerning the Cedarcroft building that burned – Chairman
Blanchard will respond to Mr. Gabriel. Selectman Laleme said we will have the health
inspector go up there and check it out.
 Report from Dept. of Revenue – Chairman Blanchard read the report (attached).
 Letter from Ronny Lyster regarding openings on the BRLF committee – Ronny Lyster
recommends Carol Boucher and Ellen Leavitt be appointed to the committee.
Selectman Culver moved that we appoint Carol Boucher and Ellen Leavitt to the BRLF
committee. Selectman Laleme seconded. Carried 5-0.
 Abatement request from Zdzislaw Fedko– Selectman Laleme moved that we accept the
recommendation from Fred (assessor). Selectman Culver seconded. Carried 5-0.
 Pool donation – Chairman Blanchard read a letter from Bill Congdon who donated
$500.00 for the pool rehab project.
 Email from Brenda Ordway from the state of NH about a presentation by NHDOT about
a project which is partly located in Bethlehem.
The Board reviewed the minutes from August 13th, 2012. Selectman Laleme had a change to the next to the last page 6th paragraph after bullet. Now says ….Sandy said she feels they (Flying Iron property owner) need to go before the Planning Board, change to…..Sandy said it (Flying Iron property owner) will go before the Planning Board.

Frank asked the Board if they knew that the loan for the colonial is being extended for 20 years. The Board said yes.

Alan Jackson asked the Board about looking into having water shutoffs at the edge of the road when roads are being redone. Chairman Blanchard said we would need to work with the district on that.

At 7:20 Chairman Blanchard moved to go into non-public per 91A for matters of personnel. Selectman Culver seconded. Chairman Blanchard did roll call with all members agreeing to go into non-public session.

At 7:35 the Board went back into public session.

Chairman Blanchard said he spoke with Mr. Gildersleeve at NHDES about the modification application from NCES. Mr. Gildersleeve has only reviewed ½ the application so far. Chairman Blanchard will give them more time to review the application and follow up with him.

At 7:45 Selectman Culver motioned to adjourn. Selectman Fiorentino seconded. Carried 5-0.

April Hibberd

Administrative Assistant

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