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10/29/2012 – Minutes

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Bethlehem Board of Selectmen
Meeting Minutes
Bethlehem Town Building Meeting Room
October 29, 2012

Present: Chairman Jerry Blanchard, Selectman Mike Culver, Selectman Mark Fiorentino, Selectman Martin Glavac.

At 6:31 Chairman Blanchard opened the meeting.

Chairman Blanchard stated that tonight’s meeting is a work session so there will not be any public input. He also said someone will be speaking about an emotional issue and he expects everyone to be respectful.
Roland Shick came before the Board to read a statement he prepared addressing the issue of his property being deeded by the town. Mr. Shick read his statement (attached). Mr. Shick asked the Board to make a motion to consider a reconsideration of deeding his property.

Chairman Blanchard said this Board is following the RSA’s and that he cannot speak of what former Boards have done or not done. Chairman Blanchard said he will discuss this with Maryand said he will consult with the Town’s attorney. Mr. Shick said he would like it in public session.

Len Grubbs, Doug Harman, Laura Clerkin and Ben Woo presented the budget for the Library to the Board. They said the library’s revenues have decreased because book sales and contributions are down considerably.
They also said they would like to increase the salary line so the librarians can work some hours when the library is closed to do non patronage work. Selectman Culver asked about the Computer expense line, he said he thought there was separate money specifically for purchasing computers. Len said there is $5000.00 in it. The library will put 0 in that line item and will use the computer replacement fund to purchase the new computer.

Dave Pilotte came before the Board to present the country club budget. It was noted that a SS/MC line needed to be created for the rest. salaries. The HS building Maintenance line was increased from 4000.00 to 10000.00. A line for golf cart maintenance needs to be created with 1000.00. The line item for equipment purchase for 17934.00 needs to be changed to equipment lease. The line for CR chemicals was increased from 9500.00 to 10000.00.

Selectman Fiorentino went over the Planning/Zoning budget with the Board. He talked about the need for a Master Plan update which will cost $15,000.00 for North Country Council to do it. Selectman Fiorentino said the Planning Board was discussing whether to do a warrant article for that or not. Pat Doughty, Planning Board Chairman, will be asked to come in to answer questions about the budget. The Planning/Zoning budget will be tabled until then.

Chairman Blanchard said there is an overabundance of toys left over from last year’s toy drive that is being stored in the food pantry. He would like to see the toys donated to an agency that will disperse them to kids in need. Chairman Blanchard moved to give the toys to an agency that will disperse them to kids in need. Selectman Culver seconded. Carried 4-0.

Chairman Blanchard asked the Board to review the Mileage Reimbursement Policy and be prepared to vote on it next week.

Chairman Blanchard said KRT Appraisal updated the files in 1 ½ days and would like to start the revaluation
now with whatever we can pay out of this year’s budget. Selectman Fiorentino moved we get KRT to start now for what we have left in our budget. Selectman Culver seconded. Selectman Culver asked if the Board should call DRA about this and he questioned if the cost would come off the amount of the quote. Chairman Blanchard will call JoJo Belville at the DRA. Selectman Culver rescinded his second, Selectman Fiorentino rescinded his motion.

The Board reviewed the agreement to go to the BTLA. Selectman Culver moved that the Board sign the agreement. Chairman Blanchard seconded. Carried 4-0.

The Board reviewed the minutes from 10/22/12. Chairman Blanchard moved to approve the minutes from 10/22/12. Selectman Glavac seconded. Carried 4-0.

The Board reviewed the Outgoing Mail Policy. Chairman Blanchard moved to adopt the policy. Selectman Fiorentino seconded. Carried 4-0.

Treasurer, Frank Claffey, asked the Board to sign the TAN request for advance for 500,000. Chairman Blanchard moved to authorize the TAN request for advancefor 500,000.00 to cover existing expenses. Selectman Glavac seconded. Carried 4-0.

Chairman Blanchard moved to accept a certificate of Insurance from KRT Appraisal instead of requiring a bond. Selectman Glavac seconded. Selectman Culver said this was previously discussed and this vote is just to formalize it. Carried 4-0.

At 8:30 pm Chairman Blanchard moved to go into non-public session per 91A for reasons of personnel. Selectman Fiorentino seconded. Carried 4-0. Chairman Blanchard did a roll call with all members agreeing to go into non-public session.

The Board reentered public session at 9:35. The Board discussed the figures for the cost of having a Part-time police officer. Selectman Culver moved to post internally the position of part-time police officer. Selectman Fiorentino seconded. Carried 4-0.

The Board discussed the new Insurance rates and the employee/employer %’s. The Board will discuss this further next week.

At 9:55 Chairman Blanchard moved to adjourn. Selectman Fiorentino seconded. Carried 4-0.

April Hibberd

Administrative Assistant

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