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Home » 03/05/2012 – Minutes

03/05/2012 – Minutes

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BETHLEHEM BOARD OF SELECTMEN
MEETING MINUTES
BETHLEHEM TOWN BUILDING MEETING ROOM
March 5, 2012

Present: Chairman David Lovejoy, Selectman Jerry Blanchard, Selectman Sandy Laleme, Selectman Mike
Culver, Selectman Alecia Loveless

The Board signed various current use applications, tax overpayment refunds and veteran exemption
application.

David Van Houten and Melissa Elander were in to see the Board regarding the status of the heating system project.

Selectman Laleme noted that the problem with the library overheating has always been an issue prior to the installation of the new heating system. She added that plans of the original piping plan drawn up by Yeaton Associates in 2003 were obtained. There was no guarantee that the original plan was followed by the current engineer.

Mr. Van Houten stated that there were problems everywhere in the building. The heating in the building was not consistent as there were areas overheating and other that were cold.

Mr. Alan Jackson stated that he has spent a lot of time reviewing and checking the new system and he does not believe the piping was done correctly although they were done according to the engineer’s plan.

After further discussion, the Board agreed to pay the Trombley bill. Selectman Laleme will contact the engineer and plumber to see if they can get together and determine what needs to be done to correct the problem. It was understood that the Town will have to pay Trombley an hourly rate for further time spent here. Alan Jackson asked to be included in any follow up inspections and/or discussions. David Van Houten will also be included.

Ms. Elander stated that the engineer had signed off on the work done by Trombley.

Selectman Blanchard asked if this was a pre-existing condition, why the Board was never told about it. Ms. Elander stated that she was not aware of the problem.

Mr. Jackson stated that Bud and Warren Miller were aware of the problem from having services the boiler for many years. As far as having the engineer come back, he doesn’t agree as he feels he did not do the plan correctly to begin with. He added that the problem needs to be corrected and the Town needs to pay Trombley for the work they have done.

There was some discussion on the status of the grant money for this heating project. Ms. Elander stated that there was about a six week turn around and that the last of the paperwork had just been submitted on Friday.

Selectman Laleme moved to pay the Trombley bill in the amount of $17,900.10. She will call Trombley and John Waites to see if they can get together to troubleshot the problem. The motion was seconded by Selectman Culver and carried 5-0.

There is a bill from John Waites in the amount of $1200 for the walk through. This check will be held.

In other matters, Chairman Lovejoy noted that the Attorneys are working on the issue of questions raised about trash pick up at commercial properties namely rental properties.

The Board went over their explanations of the Warrant Articles which will be voted on March 13th. This explanation will be placed on the web page to aid the voters in making decisions on the warrant articles. The Board went over new policies and procedures for the administration of welfare. It was discussed having regular hours set aside during the week for welfare appointment, verifications and the paperwork involved in making welfare decision. Cheryl asked that Friday mornings be designated for getting this work done.

Selectman Laleme moved to accept the policies and procedures as presented as well as the designated welfare hours. The motion was seconded by Selectman Culver and carried 5-0.

Selectman Laleme noted that she had received a phone call from someone from the Colonial Theater who was concerned that the Pool Committee had scheduled a fundraiser for the same time that the Colonial Theater will be conducting their fundraiser. Brandon Zagst stated that he had been in contact with the Colonial Theater and that the issue has been resolved.

The Dollar General has come back with new artist renderings of a new building design for the proposed Dollar General Store. These will be put on the web page as many people have seemed interested.

There was discussion on the server for the town computers. The Board agreed to let the new IT people do the work on installing the new server. This will need to wait until after the vote on the budget to make sure that there is money for this purchase.

Chairman moved to award the bid for IT services to Profile Technology providing the budget is voted in.
The motion was seconded by Selectman Blanchard and carried 5-0. Selectman Culver will notify Profile
Technology and give them a heads up.

As the School budget meeting will be held on March 19th, the Board agreed to not hold a Selectmen’s Meeting next Monday on the 19th. The next meeting will be on March 26th.

Chairman Lovejoy moved to accept the Fund Balance Policy and Statement as presented. The motion was seconded by Selectman Laleme and carried 5-0.

Selectman Blanchard moved to accept the minutes of February 27, 2012 as amended. The motion was seconded by Selectman Laleme and carried 5-0.

Chairman Lovejoy noted that this would be Selectman Loveless last Selectmen’s Meeting. He thanked her on behalf of the Selectmen and Town people for her years of service to the town.

At this time the Selectmen went into Non-public session.

Respectfully submitted,
Cheryl Sargent
Administrative Assistant

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