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BETHLEHEM BOARD OF SELECTMEN
MEETING MINUTES
BETHLEHEM TOWN BUILDING MEETING ROOM
April 9, 2012
Present: Selectman Jerry Blanchard, Selectman Sandy Laleme, Selectman Mike Culver, Selectman Mark Fiorentino, Chairman David Lovejoy
Chairman Lovejoy called the meeting to order at 6:00 pm. The Board at this time went into non-public session per RSA 91A for matters of reputation. (see separate minutes)
Chairman Lovejoy reconvened the regular Selectmen’s meeting at 7:00pm
The Board went over documents in the correspondence file.
Ron Cote from DRA-Assessing Department sent in a field report to update the Selectmen on his activities in the Town of Bethlehem.
The Board reviewed a letter from Sonya Clark asking permission to “Paint the Town Purple” in honor of cancer awareness month. Selectman Laleme moved to allow purple banners to be place on the gazebo in honor of Cancer Awareness Month. The motion was seconded by Selectman Blanchard and carried 5-0.
Selectman Laleme noted that regarding the heating system, there was nothing in the scope of work about the problem with the library.
Alan Jackson stated that a throttle down pump might cure the overheating in the library. The overheating did not exist with the other system because it was designed for what was needed. Currently it is getting shuffled out through the fire department. There would also be a problem in the Town Clerk’s office as well. These problems occurred after the new system was installed. Mr. Jackson stated he consulted with Mr. Trombley and Mr. Trombley agreed and believes the engineer should come back and correct the problem.
Selectman Laleme stated that the engineer was aware of the problem because people had informed him of such. The Police Department used to overheat and this was corrected.
Selectman Laleme stated that she had asked for minutes from the Energy Committee meeting and had been told that they had expired. She believes there is approximately $4500 left and there is an outstanding bill from the engineer for $1200 for the initial walk through.
Mr. Jackson stated that the engineer did not find the problem during the walk through. He added that he thinks flow checks should be placed on every other radiator and that this would be a quick fix.
Selectman Blanchard stated the engineer had suggested one flow check.
Mr. Jackson stated that it would cost approximately $300 to put in a flow check. He added that it shouldn’t be too much more expense to add additional flow checks as the bulk of the expense will be for draining the water from the system when the flow checks are installed.
The Board discussed tabling the bids for refinishing the floor.
Selectman Blanchard stated that tabling this matter does not mean that the floors will not get done.
There are just some other things that have to take priority at this time. The heating system must be corrected and the lead paint in the town building needs to be addressed.
Don Lavoie stated that there is money in a fund that would get the floors done. Selectman Laleme agreed stating that there is money in the Town Building Capital Reserve fund.
It was noted that the engineer has said that he would pay for one flow valve.
The Board voted to not award the floor bids at this time.
Selectman Laleme noted that the minutes from the Deliberative Session are completed and have been sent to DRA.
Selectman Laleme asked the Board to vote on a Write-Off Policy for the Ambulance.
Chairman Lovejoy stated that he agrees that the policy from 2006 should be re-affirmed with copies to be sent to the billing company as well as the auditors. He moved to do this. Selectman Blanchard seconded the motion and it carried 5-0.
Selectman Lalame moved to authorize the Cemetery Committee to order a new sign in the amount of $248. The motion was seconded by Selectman Fiorentino and carried 5-0.
Selectman Laleme noted that inspections for the pool and tennis courts are due. Selectman Laleme told the State that the pool has been closed but because the Town has accepted grant money in the past for these items an inspection report must be done. Selectman Lalame was advised to get the paper work in to the state after the pool has re-opened.
Chairman Lovejoy noted that Alecia Loveless had called about using town bags for the roadside cleanup.
Cheryl Jensen stated that clean-up will be April 28th rain or shine and that they will be focusing on recycling. There will be free ice cream at Rennells for the helpers after the cleanup has finished.
Road Agent Brett Jackson stated that he has had a 20 ton trailer on the Capital Improvement list. To date he has been able to borrow one but now has the opportunity to purchase one. Due to a lack of snow this winter there is enough money in the budget to make this purchase. This trailer would be used to transport the roller or backhoe. A new trailer would cost about $20,500. A 2006 trailer would cost about $10,000. The 2001 trailer is priced at $8,000.
Selectman Blanchard moved to authorize Brett to purchase the 2001 trailer for $8,000. The motion was seconded by Selectman Laleme and carried 5-0.
Brett stated that he had contacted another uniform company which would be cheaper than Unifirst. He added that Unifirst has been very aggressive saleswise since they found out that Brett was looking at other options. He will wait until the Unifirst contract is up before making any changes. The new company which he has been checking into would be about $20 a week cheaper.
Brett stated that with the death of George Dean he has lost his scrap metal vender. He is looking for another vender to handle the scrap metal. Presby is one possibility.
Brett added that there are two old street sweepers which can be put out to be for their weight in scrap
metal.
Selectman Laleme asked if we are selling them for scrap why we can’t just scrap them. The Board agreed and asked Brett to scrap them.
Phil Bell noted that someone might buy them and it should be put on the web site and also the LGC site. Dick Robie stated that the highway department crew are due to get raises and that a figure of 3.6% was mentioned.
Cheryl Jensen stated that she was curious about the non-public meeting which took place before this one and was told that it was a meeting with DRA regarding personnel and assessing.
Julian Czarny stated that he has noticed that some trash and recycles totes are being dispersed on class VI Road. Heavy trucks will cause wear and tear on these roads.
Selectman Culver stated that these residents will have to get their trash bins to the main road. At this point the Board went into non public session.
Respectfully submitted,
Notes by April Hibberd
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